and managing your resources to complete a project within a specific time frame,
scope, and budget—that’s what project management is all about. Software project
management oversees these activities when a company is trying to successfully select
and implement a new software or integrate applications.
sometimes ask us why a project manager is necessary and what project management
involves. Today, let’s explore some of those frequently asked questions so you
can make an educated decision about how to approach your next software project.
Software Project Management?
project management translates the practical applications of project management
to the specific needs of a software project. So, for example, if your company
decides to purchase marketing automation, software project management helps you
organize the deliverables around that goal.
How much are
you looking to spend? How quickly do you need to have the solution up and
running? What specific outcomes are you trying to achieve? Who on your team
should be involved? How will your existing software ecosystem come into play? Will
you need to migrate data from another source into the marketing application?
these questions are answered, you have a plan. Then, it’s the responsibility of
the project manager and the company stakeholders to make sure specific
milestones are met at the right times so that plan is followed.
Project Management Important for Software Implementations?
company decides to invest time and resources into a software project, they expect
profitable outcomes. To maximize the scalability and innovation new software
can bring, it’s crucial to stick to a defined budget, timeline, and project
project management keeps all the pieces of the project organized so the
outcomes accurately reflect the intention of the project. It makes it more
likely the project will align to the budgetary concerns of the executives and
the needs of the day-to-day users.
the Risks if I Don’t use Software Project Management?
project management, a company risks running over the allotted budget proposed
for the project. Getting approval for the additional funds to fill that gap can
be challenging, especially for SMBs with strict finances. Without someone
monitoring the progress of the project, it can also stall and get pushed to the
wayside, which has negative implications for the launch date. Most companies looking
to implement software or connect systems are doing so because they see an
immediate need. It’s a solution to a problem that’s happening NOW, so
unnecessary delays can prolong that issue in the meantime.
scope can also be in danger without software project management. Why is that?
scope (which defines the project boundaries in terms of related activities,
details, and responsibilities) is what ties together the budget and timeline.
When you start to add-to or change that scope, you also change the budget and
timeline necessary to complete it. This further delays the project, causes
reworks and slowdowns, and adds to overall costs.
How Do I
Choose a Good Software Project Management Team?
and professional project management team should have a set process they follow
for every project. For example, at TAI, we use a variation of agile project management called Disciplined Agile that we’ve
perfected over our 30+ years in business. We know these methods of building
task lists from user stories and then breaking them down into timed sprints works
and can be refined for any project we undertake.
software project managers should also be using a task management application to
keep all stakeholders looped into the project, schedule meetings to review progress,
and track project deliverables.
Does Project Management Usually Cost?
consultants will include project management in the price of the overall
software implementation or integration. So, if you come to a software
consultant for help finding the right solution or integrating solutions
together, they’ll include the project management costs in their estimate for that
want to select a consultant who can provide this full-service approach so they are
able to guide your project from start to finish.
If you have
your own project manager on staff, the consultancy team will work in lock-step
with that individual across the project timeline.
Point in Our Software Journey Should I Bring in a Project Management Team?
straight forward answer to this question is: As soon as possible!
to hire a project manager until after you select your software. It’s better to
get a consultant aligned to your goals and budget upfront to avoid making costly
too many companies come to us over the years in a complete panic, looking for
help with a project they started on their own. Either they realize after-the-fact
that they invested in the wrong solution and now must figure out how to make it
work, or they wasted too much time getting the solution in place and are in a
time crunch to get it running.
impossible to get the project back on track at this point, but it oftentimes
leads to the company spending a lot more time and money than they originally
intended. There’s a general air of frustration and nervousness as management
and accounting teams start to put pressure on the team responsible for getting
it done. It’s not an ideal situation for anyone.
scenario is to hire a software consultant at the onset of your project. This
consultant should be able to carry you through the entire process of software
selection, managed implementation, training, onboarding, customization, and
support. Keeping all tasks under this singular umbrella is more likely to lead
to a successful and profitable result.
ready to add a new software solution or integrate two existing solutions
together, our team would be happy to provide you with a free consultation and
quote. We can offer our best advice for how to attack your software project
head-on with a strategic, results-focused approach. Email our sales team to start the